Instructions for how to submit forms for the department are listed under each form in the right-hand column.
| COURSE REGISTRATION FORM For students requesting registration into a CIVL course that is full or part of another standard timetable. Please see the Registration FAQ page for further information about the registration process. | Online Course Registration Form: Form must be submitted electronically. No instructor signatures are required. |
| COURSE CONFLICT FORM Registration in courses that result in timetable conflicts require the approval of each instructor and your faculty advisor. Note: There are some faculties that do not permit course conflicts within their programs. Please consult with your faculty advisor. NOTE: If exams are scheduled for the same time period, the student will be responsible for writing the exams back-to-back. | Course Conflict Form: Must be completed by both course instructors and submitted to Engineering Academic Services |
| TRANSFER CREDIT FORM For students who seek approval of transfer credits of courses taken during an exchange program other than one arranged through the Coordinated International Experience (CIE) office. | Transfer Credit Request Form: Completed form should be approved by Undergraduate Advisor and submitted to undergradsupport@civil.ubc.ca |
| DIRECTED STUDIES REQUEST FORM For students who seek approval of CIVL 492 Directed Studies as a technical elective. Please see 4th Year Technical Electives for requirements. | Directed Studies Request Form. Completed form should be approved by Instructor and Fourth Year Advisor and submitted to undergradsupport@civil.ubc.ca |
| STUDENT ORGANIZATIONS/TEAMS SUPPORT REQUEST FORM For student-led organizations and teams seeking Department support. | Support Request Form. Form must be submitted as a single pdf to undergradsupport@civil.ubc.ca by September 15. |
| FINANCE FORMS For students requiring reimbursement for expenses covered by a faculty member’s research funding or the Department | Payment Request/Order Form. Form must be printed, signed by a faculty member and returned to the Front Office with all receipts (CEME 2002) Missing Receipt Form. Form must be printed, signed by a faculty member and returned to the Front Office (CEME 2002) Travel Claim/Advance Request (UBC Travel & Related Expenses Policy 83). Form must be printed, signed by a faculty member, and returned to the Front Office (CEME 2002). Travel Claim Instructions Courier Shipping Form. Form must be printed, signed by a faculty member, and returned to the Front Office (CEME 2002). |
| STUDENT EMPLOYMENT For students employed as Academic Assistants, co-op students or work/study students in the Department. Note that all hourly employees must submit signed timesheets to the Department to receive payment. | Student Hourly Timesheets Form must be signed by the supervisor. Form must be submitted to the Front Office (CEME 2002). For timesheet cut-off dates, please see Timesheet Cut-off Schedule. Employee Direct Deposit Form Employee Training Record Personal Data Form |
| A/V AND VEHICLE BOOKING FORMS Departmental A/V equipment and vehicles can only be used by students for approved activities. | Student Vehicle Booking Authorization Form. Supervisor’s approval can be done through email or by signing the form. Form can be submitted electronically to info@civil.ubc.ca or physically to the Front Office (CEME 2002) |
| STUDENT ACCESS REQUEST FORM To request room access ( key, electronic access or punch-code access) , please complete this form and submit it to the Civil Engineering Front Office. | Student Access Request Form. If requesting a key, you will be emailed by Access & Parking Security Office when the key is ready for pickup. If requesting electronic access or punch code access, you will be contacted by email. |