Instructions for how to submit forms for the department are listed under each form in the right-hand column.
|COURSE REGISTRATION FORM|
For students requesting registration into a CIVL course that is full or part of another standard timetable. Please see the Registration FAQ page for further information about the registration process.
|Online Course Registration Form: Form must be submitted electronically. No instructor signatures are required.|
|COURSE CONFLICT FORM|
Registration in courses that result in timetable conflicts require the approval of each instructor and your faculty advisor. Note: There are some faculties that do not permit course conflicts within their programs. Please consult with your faculty advisor. NOTE: If exams are scheduled for the same time period, the student will be responsible for writing the exams back-to-back.
|Course Conflict Form: Must be completed by both course instructors and submitted to Engineering Academic Services|
|TRANSFER CREDIT FORM|
For students who seek approval of transfer credits of courses taken during an exchange program other than one arranged through the Coordinated International Experience (CIE) office.
|Transfer Credit Request Form: Completed form should be approved by Undergraduate Advisor and submitted to firstname.lastname@example.org|
|DIRECTED STUDIES REQUEST FORM|
For students who seek approval of CIVL 492 Directed Studies as a technical elective. Please see 4th Year Technical Electives for requirements.
|Directed Studies Request Form. Completed form should be approved by Instructor and Fourth Year Advisor and submitted to email@example.com|
|STUDENT ORGANIZATIONS/TEAMS SUPPORT REQUEST FORM|
For student-led organizations and teams seeking Department support.
|Support Request Form. Form must be submitted as a single pdf to firstname.lastname@example.org by September 15.|
For students requiring reimbursement for expenses covered by a faculty member’s research funding or the Department
|Payment Request/Order Form. Form must be printed, signed by a faculty member and returned to the Front Office with all receipts (CEME 2002)|
Missing Receipt Form. Form must be printed, signed by a faculty member and returned to the Front Office (CEME 2002)
Travel Claim/Advance Request (UBC Travel & Related Expenses Policy 83). Form must be printed, signed by a faculty member, and returned to the Front Office (CEME 2002). Travel Claim Instructions
Courier Shipping Form. Form must be printed, signed by a faculty member, and returned to the Front Office (CEME 2002).
For students employed as Academic Assistants, co-op students or work/study students in the Department. Note that all hourly employees must submit signed timesheets to the Department to receive payment.
|Student Hourly Timesheets. Form must be signed by the supervisor. Form must be submitted to the Front Office (CEME 2002).|
For timesheet cut-off dates, please see Timesheet Cut-off Schedule.
Employee Direct Deposit Form
Employee Training Record
Personal Data Form
|A/V AND VEHICLE BOOKING FORMS|
Departmental A/V equipment and vehicles can only be used by students for approved activities.
|Student Vehicle Booking Authorization Form. Supervisor’s approval can be done through email or by signing the form. Form can be submitted electronically to email@example.com or physically to the Front Office (CEME 2002)|