| C01 | Coursework Plan | Coursework | Form used to plan coursework and convey specialty advisor / supervisor signed approval by submission to gradsupport@civil.ubc.ca |
| C02 | Course Request / Change of Registration | Coursework | Form must be signed and submitted to gradsupport@civil.ubc.ca |
| C03 | Directed Studies Course Request (CIVL 592) | Coursework | Form must be completed and signed by the faculty member, and then submitted to gradsupport@civil.ubc.ca |
| C04 | Transfer Credit / Course Exemption Request | Coursework | Form must be completed, signed by specialty advisor / supervisor and submitted to gradsupport@civil.ubc.ca |
| C05 | Continuing Status Request | Coursework | For International MEng students wishing to request a Continuing Status |
| C06 | Unclassified Student Course Request | Coursework | Form must be signed by instructor(s) and then submitted to gradsupport@civil.ubc.ca |
| D01 | Data Form | Grad Student Data | For incoming graduate students - please fill in this form prior to the beginning of your studies and return it to gradsupport@civil.ubc.ca |
| FN01 | Payment Request/Order Form | Finance | Form must be printed, signed by a faculty member and returned to the Front Office with all receipts (CEME 2002) |
| FN02 | Missing Receipt Form | Finance | Form must be printed, signed by a faculty member and returned to the Front Office (CEME 2002) |
| FN03 | Travel Claim/Advance Request (UBC Travel & Related Expenses Policy 83) | Finance | Form must be printed, signed by a faculty member, and returned to the Front Office (CEME 2002). Travel Claim Instructions. |
| FN04 | Courier Shipping Form | Finance | Form must be printed, signed by a faculty member, and returned to the Front Office (CEME 2002). |
| SE01 | Student Hourly Timesheets | Student Employment | Form must be signed by the supervisor. Form must be submitted to the Front Office (CEME 2002). For timesheet cut-off dates, please see Timesheet Cut-off Schedule. |
| SE02 | Employee Direct Deposit Form | Student Employment | All payments by UBC are made through direct deposit. |
| SE03 | Employee Training Record | Student Employment | Please complete this form and return it to mandatorytraining@civil.ubc.ca |
| SE04 | Personal Data Form | Student Employment | Please complete this form when you are hired by the Department of Civil Engineering |
| FC01 | Vehicle Pre-Reservation & Authorization Form | Facilities | Supervisor's approval can be done through email or by signing the form. Form can be submitted electronically to info@civil.ubc.ca or physically to the Front Office (CEME 2002) |
| FC02 | Student Access Request Form | Facilities | Supervisor's approval can be done through email or by signing the form. Form can be submitted electronically to info@civil.ubc.ca or physically to the Front Office (CEME 2002). Remember that you must pay applicable deposits at the Front Office before being issued keys |
| FC03 | Desk Request Form | Facilities | Supervisor's approval can be done through email or by signing the form. Form can be submitted electronically to gradsupport@civil.ubc.ca. |
| FC04 | Project Proposal Form | Facilities | Supervisor's approval can be done through email or by signing the form. Form must be submitted electronically to lab-tech@civil.ubc.ca or physically to the Front Office (CEME 2002). |
| SS01 | Enrollment Letter Request Form | Student Services | Please submit form to gradsupport@civil.ubc.ca |
| A01 | 4YF/BCGS Application Form | Awards | Completed form must be submitted as a pdf to gradsupport@civil.ubc.ca by May 15, 2024. |
| M01 | MASc Thesis Submission Form | MASc Progression | Submit to gradsupport@civil.ubc.ca after approval of thesis by supervisor and second reader |
| P01 | PhD Annual Progress Report | PhD Progression | Submit to gradsupport@civil.ubc.ca each year |
| P02 | PhD Supervisory Committee Membership | PhD Progression | Please complete within the first six months of registration and submit to gradsupport@civil.ubc.ca |
| P03 | Report on the Comprehensive Exam | PhD Progression | Chair to return to gradsupport@civil.ubc.ca |
| P04 | Recommendation for Advancement to Candidacy | PhD Progression | Return to gradsupport@civil.ubc.ca |
| P05 | Request for extension to time allowed for advancement to candidacy | PhD Progression | To be filled out if you require more than 36 months to advance to candidacy |
| P06 | Doctoral Exam Checklist | PhD Progression | Checklist provided by G+PS to prepare for your doctoral exam |
| P07 | Department Approval for Submission of Doctoral Thesis for External Examinar | PhD Progression | Please complete this form after submitting your thesis for examination and submit to gradsupport@civil.ubc.ca |
| P08 | External Examiner Form | PhD Progression | Please complete this form and submit to gradsupport@civil.ubc.ca |
| P09 | Approval of University Examiners form | PhD Progression | Please complete this form and submit to gradsupport@civil.ubc.ca |
| P10 | Doctor Exams Oral Defence Booking Request | PhD Progression | Please complete this form to schedule your PhD Oral Defence |
| P11 | Doctoral Dissertation Approval | PhD Progression | After your defence, complete this form once your revisions are made and submit to gradsupport@civil.ubc.ca |
| PS01 | Change Graduate Program Start Date (MASc & PhD) | Program Status & Date Changes | Please submit this form to gradsupport@civil.ubc.ca when you want to change your start date to January or May |
| PS02 | Change Graduate Program Start Date (MEng) | Program Status & Date Changes | Please submit this form to gradsupport@civil.ubc.ca when you want to defer your start date by one year |
| PS03 | Switch to Part-Time studies (MEng) | Program Status & Date Changes | Submit to gradsupport@civil.ubc.ca when you wish to switch to part-time studies |
| PS04 | Request for Leave of Absence (MASc & PhD) | Program Status & Date Changes | Submit to gradsupport@civil.ubc.ca |
| PS05 | Request for Leave of Absence (MEng) | Program Status & Date Changes | Submit to gradsupport@civil.ubc.ca |
| PS06 | Request for Extension to Time Allowed for Degree Completion | Program Status & Date Changes | Please submit this form to gradsupport@civil.ubc.ca if you need more than 5 years (Masters) or more than 6 years (PhD) to complete your program. |
| PS07 | Voluntary Withdrawal from Graduate Program | Program Status & Date Changes | Please submit this form to gradsupport@civil.ubc.ca if you wish to withdraw from your program |
| TR01 | Transfers between MEng and MASc | Transfers Between Programs | Please submit to gradsupport@civil.ubc.ca |
| TR02 | Transfer from MASc to PhD | Transfers Between Programs | Transfer from MASc to PhD must occur after the end of a student's first year but before the beginning of their third year. Please submit the form to gradsupport@civil.ubc.ca |
| TR03 | Transfer from PhD to MASc/MEng | Transfers Between Programs | Please notify gradsupport@civil.ubc.ca of your intention to transfer to a Master's program then submit this form. |
| TR04 | Transfer between Specializations | Transfers Between Programs | Transfers between specializations must be submitted after the end of winter term 1 to gradsupport@civil.ubc.ca |