Graduate Forms

FormCategoryInstructions
Coursework PlanCourseworkForm may be used to plan coursework and convey specialty advisor / supervisor signed approval by submission to gradsupport@civil.ubc.ca
Course Request / Change of RegistrationCourseworkForm must be printed and signed and submitted to Front Office (CEME 2002)
Prerequisite RequirementsCourseworkThis form should only be used by students who are unable to register in graduate courses with prerequisite requirements.
Directed Studies Course Request (CIVL 592)CourseworkForm must be completed and signed by the faculty member, and then submitted to gradsupport@civil.ubc.ca or the Front Office (CEME 2002)
Topics in Engineering Course Request (CIVL 598)CourseworkForm must be completed by the instructor, signed and submitted to Front Office (CEME 2002)
Transfer Credit / Course Exemption RequestCourseworkForm must be completed, signed by specialty advisor / supervisor and submitted to gradsupport@civil.ubc.ca
Continuing Status RequestCourseworkFor International MEng students wishing to request a Continuing Status
Unclassified Student Course RequestCourseworkForm must be signed by instructor(s) and then submitted to gradsupport@civil.ubc.ca 
Support Request FormStudent Teams SupportFor student-led organizations and teams seeking Department support. Submit as a single pdf to undergradsupport@civil.ubc.ca by September 15.
Data FormGrad Student DataFor incoming graduate students - please fill in this form prior to the beginning of your studies and return it to the Graduate Secretary. Submit electronically to gradsupport@civil.ubc.ca or physically to the Front Office (CEME 2002)
Payment Request/Order FormFinanceForm must be printed, signed by a faculty member and returned to the Front Office with all receipts (CEME 2002)
Missing Receipt FormFinanceForm must be printed, signed by a faculty member and returned to the Front Office (CEME 2002)
Travel Claim/Advance Request (UBC Travel & Related Expenses Policy 83)FinanceForm must be printed, signed by a faculty member, and returned to the Front Office (CEME 2002). Travel Claim Instructions.
Courier Shipping FormFinanceForm must be printed, signed by a faculty member, and returned to the Front Office (CEME 2002).
Student Hourly TimesheetsStudent EmploymentForm must be signed by the supervisor. Form must be submitted to the Front Office (CEME 2002). For timesheet cut-off dates, please see Timesheet Cut-off Schedule
Employee Direct Deposit FormStudent Employment
Employee Training RecordStudent Employment
Personal Data FormStudent Employment
Plan/Report for Allocated Teaching Assistant HoursStudent Employment
Vehicle Pre-Reservation & Authorization FormA/V and Vehicle BookingSupervisor's approval can be done through email or by signing the form. Form can be submitted electronically to info@civil.ubc.ca or physically to the Front Office (CEME 2002)
Student Access Request FormFacilitiesSupervisor's approval can be done through email or by signing the form. Form can be submitted electronically to info@civil.ubc.ca or physically to the Front Office (CEME 2002). Remember that you must pay applicable deposits at the Front Office before being issued keys
Desk Request FormFacilitiesSupervisor's approval can be done through email or by signing the form. Form can be submitted electronically to gradsupport@civil.ubc.ca or physically to the Front Office (CEME 2002).
Project Proposal FormFacilitiesSupervisor's approval can be done through email or by signing the form. Form must be submitted electronically to lab-tech@civil.ubc.ca or physically to the Front Office (CEME 2002).
Enrollment Letter Request FormEnrollment LetterNo approval required, can submit form electronically to gradsupport@civil.ubc.ca or physically to the Front Office (CEME 2002)
4YF/CIV-EX Application FormAwardsCompleted form must be submitted as a pdf to gradsupport@civil.ub.ca by May 25, 2022. 

Program Forms

MASc Progression

PhD Progression

Program Status & Date Changes

Transfers between programs and specializations

For all other Forms for the MASc and PhD programs see: